Collected Minutes of the Board of Directors Meetings
Central Park Master Association
April 13, 2009 through Oct. 24, 2011
(the more recent minutes are posted on the Central Park Blog and are labelled "Minutes")
Board
of Directors Meeting Minutes
Oct.
24, 2011
i. The locations of the four sub-associations
and the proposed Lancaster
ii. names and phone numbers for
each CPMA Board member
i. Adjustments were made to line
item amounts for Grounds, Lawn Fertilization, Holiday Decorations
and Spring Flower Plantings.
ii. The count of “sold”
and “developer” units need to be confirmed; Ryan D.
will make contacts and provide the updated counts to Brian.
iii. The adjusted proposed 2012
Budget is based on the following annual dues
1.
$190 for each “sold” unit (no change from 2011)
2.
$175 for each “developer” unit (was $160 in 2011)
iv. The Board voted to adopt the
proposed 2012 Budget, as adjusted
i. Included parking regulations for
Community Areas # 1 & 5 and other usage regulations for all
Community Areas
ii. The Board discussed the draft
document and suggested several changes
iii. The Board voted to approve the
“CPMA Community Area Rules and Regulations” with the
suggested changes
iv. Mike G. will make the suggested
changes and forward the document to Ryan D. for printing and
mailing to all CPMA Assessment Unit Owners. The document will
include a cover letter and a copy of the graphic aid mentioned in
Agenda Item 3a (above)
v. The Board will also need to
contract with a towing company and post the required notification
signs before unauthorized vehicles can be towed
i. Mike G. will reserve the Board
Room at the Shelby Twp. municipal office
ii. Gardens and Meadows will look
into holding their annual meeting concurrently with the CPMA
annual meeting
Board
of Directors Meeting Minutes
Sept.
12, 2011
a.
The Board discussed turf & pond issues
i. Community Area #6; motion
approved to wait until spring to decide if additional seeding is
necessary.
ii. Re-quote Lake-Pro, True North
and GM due to changes in coverage; motion approved to wait until
Ciena on
i. Up and running at http://centralparkassociations.blogspot.com
ii. The board discussed the names
and e-mail addresses of the contributors from Meadows, Gardens
and Kensington.
Board
of Directors Meeting Minutes
June
13, 2011
Board
of Directors Meeting Minutes
April
11, 2011
Board
of Directors Meeting Minutes
Oct.
25, 2010
I. Minutes of Sept. 27, 2010 Board meeting
were not available; deferred approval to next meeting
II. Present: Mike Grobbel, Mike Malone,
Brian Pesola, Ted McCoy, Ryan Dorner;
III. Old Business
IV. New Business
V. Set the next meeting date for Feb. 7,
2011, 7 pm, at Mike Grobbel’s home
Board
of Directors Meeting Minutes
Sept.
27, 2010
I. Approved the Minutes of Aug. 23, 2010
Board meeting
II. Present: Mike Grobbel, Mike Malone,
Brian Pesola, Ryan Dorner; Absent: Ted McCoy
III. Old Business
i.
ii. Twp. has agreed to review the
traffic situation after site plans are approved and then provide
the Board with recommendations for optimal locations of
pedestrian crosswalks and any additional “Stop” signs.
IV. New Business
V. Set the next meeting date for Oct. 10,
2010, 7 pm, at Mike Grobbel’s home
Board
of Directors Meeting Minutes
Aug.
23, 2010
Present: Mike Grobbel, Mike Malone,
Brian Pesola, Ryan Dorner,
Absent: Ted McCoy
A) Approved the Minutes of June 14, 2010
Board meeting
B) Old Business
1)
conducted formal votes to confirm previous e-mail directives:
a.
approved second irrigation well drilling attempt
b.
approved installation of the Stop sign on E. Broadway at
2)
discussed the process to bring conformity to the billing process
for Component Developers and builders in time for the 2011 budget
year – agreed to the following:
a.
Meadows Board will provide Ryan Dorner with lot numbers and
addresses of all builders lots
b.
Central Park Master Association, through Kramer-Triad, will bill
all component developers & builders for the annual fee on
their vacant lots beginning in 2011
c.
Meadows Board will collect builder delinquencies only for 2010
and prior years
C) New Business
1)
Brian Pesola provided a mid-year budget review
a.
Ryan Dorner to provided a detailed breakdown of what has been
included in the “Grounds” spending through 7/31/2010.
b.
Crack sealing performed in late July but invoice will show up in
August financials
c.
Irrigation water bill for May through July will also show up in
August financials
d.
Overall spending and revenue in first six month is “on-track”
to budget
e.
Brian will provide recommendation at next meeting for investing
some of our reserves
2)
Second round of tree pruning and dormant oil application (evergreens)
– defer decision to next meeting
3)
Community Area #6:
a.
An additional irrigation head is needed in two places where the
path splits (Mike G. to provide Ryan D. with sketch and Zone
numbers for LBI to use)
b.
Ryan D. to draft a letter to
i. the approximate dates and types
of fertilizer applications remaining
ii. our approximate date for
winterizing the irrigation system
iii. a reminder that he agreed to
re-seed any bare areas that did not germinate and since there are
some areas that will need to be re-seeded, we would like to know
when he plans to do it and if he sees any need for us to change
our fertilization and irrigation schedule
c.
the Board agreed to add a mulch project to the 2011 Budget for
all trees in this area
4)
Communication to homeowners on who to contact for what (to
make it easier for residents to assist in the reporting
of streetlight outages, broken sprinkler heads, maintenance
issues, etc.) – Mike G. to create a graphic showing the
boundaries of the four sub-associations and also the Community
Areas that the Master Association is responsible for maintaining.
The graphic will also include the name and phone number of the
property management company for each sub-association and the
Master Association.
5)
UCS bus route change request - no response to our letter received
yet; if no response by Sept 7th, the Board will
organize a delegation to present our concerns at the next
regularly-scheduled UCS School Board meeting.
6)
Van Dyke Entrance maintenance cost-sharing – Mike G. to have
a proposal ready for the next Board meeting
7)
Resident’s request for additional stop sign(s) along
a.
The Board agreed that it would be difficult to safely make N.
Central Park & E. Broadway into a three-way stop intersection
because east-bound traffic would not see their Stop sign until
they came around the curve and by then they would be right on top
of it
b.
The Board agreed that it would be difficult to safely make N.
Central Park & E. Central Park into a three-way stop
intersection because
i. The close proximity of
ii. the pedestrian crosswalk across
iii. While the Board feels
that the recent addition of the Stop sign on E. Broadway at N.
Central Park has been a major safety improvement for traffic in
this area, the Board agreed to have Mike Malone solicit advice
from the Shelby Twp. Police Dept. to see if they can recommend
any additional steps we could take to improve traffic safety in
this area
Next meeting will be Monday, Sept. 27, 2010,
7:00 PM at Mike Grobbel’s home.
Board
of Directors Meeting Minutes
June
14, 2010
Present: Mike Grobbel, Mike Malone,
Brian Pesola, Ryan Dorner
Absent: Ted McCoy
Approved Minutes of April 5, 2010 Board
meeting
Election of Officers for 2010:
President - Mike
Grobbel,
Vice President - Mike Malone
Secretary - Ted McCoy
Treasurer - Brian Pesola
Old Business
1)
conducted formal votes to confirm previous e-mail directives:
a.
denied fence request
b.
approved drilling of irrigation well
2)
discussed the process to bring conformity to the billing process
for Component
Developers and builders in time for the 2011 budget year: Master
Association will bill them in 2011, Meadows will collect
”past due” accounts
3)
noted the upcoming presentation by Lombardo Homes about
their proposed changes to Kensington Phase 2 at the June 28, 2010
Planning Commission Mtg.
4)
seal coating bids status: approved expenditure to apply crack
sealing only
5)
Meadows Board WOW status: will discuss at their next Board
meeting
6)
Other: directed Ryan Dorner to solicit a quote from True North to
have mulch applied at both entrances
New Business
1)
when to begin cutting lawn in commons area (Community Area #6):
Ryan Dorner to notify True North to begin ASAP, bit top portion
only (avoid sloped areas for first cut); additional cuts to be
made at two week intervals
2)
the Board discussed improving communications to and from the
subassociation Boards:
i. what to bring to this Board when
approached by a homeowner or a sub-board
ii. standard communications/messages
on certain topics to the sub-boards to distribute as they see fit.
3)
resident encroachments along
4)
the tree trimming quote came back too high; Mike Grobbel
volunteered to count the trees in each of the Community Areas
needing immediate trimming and to provide a graphic map with tree
counts by vicinity to Ryan Dorner so that Owen Tree Service can
provide a re-quote.
Set next meeting date, time and location: T.B.D.
in early September, or sooner if needed.
Board
of Directors Meeting Minutes
April
5, 2010
Present: Mike Grobbel, Mike Malone,
Brian Pesola, Ryan Dorner, Ted McCoy (arrived mid-way through
Agenda Item B)
A) Approved the Minutes of Feb. 8, 2010
Board meeting
B) Guest Presentation
Greg Windingland of Lombardo Homes discussed their proposal to change Kensington Phase II to single family dwellings
C) Old Business
1) roadway seal coating bids – agreed to have the contractor apply only the crack sealer
2) traffic study request – the Macomb County Road Commission has agreed to conduct traffic studies at both entrances to the Central Park Community and forward their findings to the Shelby Twp. Planning Dept.
3) Annual Meeting on April 7th – the Board
a) finalized the agenda for April 7th
b) discussed additional steps needed to assure a quorum
4) Irrigation well for Community Area #6 – the Board discussed whether to accept the quoted “Constant Pressure” type of pump system being proposed; it was noted that the pump system would be warranted for five years.
D) New Business
1) the Board discussed the recently-discovered
Maintenance and Easement Agreement for Community Area #4 and the
fact that meeting the minimum comprehensive general liability
coverage specified in the agreement would cost the Association an
additional $1,223 per year.
E) next meeting date, time and location: T.B.D.
in June, or sooner if needed.
Meeting
Minutes
Meeting
Date: January 6, 2010
Location:
Kramer Triad Offices
Call to Order
4:15
Establish Quorum
Present: Mike Grobell, Mile Malone, Ted
McCoy and Ryan Dorner(KT)
Discussion of dues collection from builders,
component developers and homeowners. Discussed if the
association should waive late fees for developers and if so what
the outcome of collections may be. It was further discussed that
any waivers would not be
Motion by Ted McCoy, second by Mike Grobell
to allow Lombardo, and other builders, to pay all dues owed
through 2010 dues by January 31 without incurring any late fees.
Motion passed unanimous
Discussed split payment of Kensington dues
by Casa Bella for 2010. Dues would be paid in one third
increments in January, February and March.
Motion by Ted McCoy, second by Mike Grobell
to allow Casa Bella to submit dues for homeowners in one third
increments, for 2010 only, without incurring late fees.
Motion passed unanimous
Discussed common collection method of
collection dues from component developers and builders for vacant
lots. Currently Meadows Subdivision collects dues for the
vacant lots or pays for them to the master association from their
homeowner dues. It was discussed that the budget was set
for 2010 and the effect on the budget may be negative if the
Master Association were to assume this activity.
Motion by Ted McCoy second by Mike Grobell
to maintain the status quo for the collection of dues from
component developers and builders, by the sub associations, for
the 2010 budget year. This action also rescinds a previous
email motion passed the association on this matter.
Motion passed unanimous
Next Meeting Feb 8 at 7:00 PM to discuss the
annual meeting.
Meeting adjourned at 5:25
Board of Directors Meeting Minutes
November 30, 2009
Board
of Directors Meeting Minutes
Sept.
28, 2009
Notes from the Central Park Master Association Board of Directors Meeting of May 28, 2009
The meeting began at 7:00 PM
In attendance: Mike Malone, Mike Grobbel
Mike Malone will set up a meeting with Glenn Wynn to discuss the
Shelpy Twp. attorney's letter of May 22, 2009 to Grand/Sakwa;
The meeting is scheduled for Monday, June 1st at 1:00 PM in Glen's
office, Mike Grobbel will join them; Purpose of the meeting is to:
a) explain that G/S is attempting to make their resolution of the
poor landscaping issue conditional on a full settlement and
release by the transitioning Board of Directors and that since
the new Board balked at signing the release as structured, G/S
has stopped work on the irrigation system repairs
b) need clarification from the Township that remedying the noted
Site Plan violation not only requires re-seeding but also
functioning irrigation
c) need clarification whether the Twp. views the responsibility
for remedying the violation rests with the company that submitted
the Site Plan which was approved by the Twp. (G/S) or the CPMA
Board of Directors (the control of which is in the middle of
transitioning from G/S to an elected board).
Mike Malone will provide a copy of the Declarations (Articles of
Incorporation and Covenants, Conditions & Restrictions) to
Mike G.
Related questions for Ryan Dorner: please define the transition
process with respect to timing - does it happen by default after
a certain amount of time after the election has taken place? Does
the signing of a settlement/release document constitute the
completion of the transition? If not, what does? If so, what
happens if no agreement can be reached after a reasonable period
of time. Who do you curently recognize as having spending
authorization responsibility for the CPMA?
Proposed agenda for the next meeting:
a) feedback from the June 1st meeting with Glenn Wynn (Mike M.)
b) analysis of the Declarations vs. Bylaws regarding differences
in elections
April 30, 2009
All four Board members were present and unanimously approved the draft minutes of the April 15, 2009 meeting that were submitted by the Secretary.
(A) The Board discussed the Master Builder Delinquencies information provided by Ryan Dorner in his April 26th e-mail.
(B) The Board discussed the opinions provided by attorney Mark Makower in his April 24th e-mail response to Ryan Dorner.
Bylaws
Builder Delinquencies
(C) Is there a written agreement between the
Association and the Independent Bank and Genisys Credit Union
permitting them to create curb cuts onto
Central Park
Master Association
Meeting Minutes
April 13, 2009
Attendance
Mike Grobbel – Manors
Brian Pesola - Garden
Mike Malone - Meadows
Ted McCoy – Kensington
Ryan Dorner – Kramer Triad
Meeting called to order at 6:05 PM
Roll call to determine as quorum.
Election of Officers
Unanimous vote of officers for the association are as follows
Mike Grobbel - President
Mike Malone - Vice President
Brian Pesola - Treasurer
Ted McCoy – Secretary
Discussion on Filing of Master Association By-Laws with the State of Michigan and/or Macomb County.
Reviewed financial Reports for January and February of 2009. Requested accounting of all cash receipts of all major builders into the association . Summary to include calendar years 2005 through 2008.
Discussed contract obligations for the current calendar year along with; lawn maintenance, sprinklers and water. Discussed possible irrigation wells in 2010 as this would save the association on water costs. Consensus opinion was that it was too late in the year to think about this for 2009.
Discussed Grand Sakwa’s obligation to bring the irrigation to working order before the association would accept the pass off to the homeowners.
Discussed insurance policy and the coverage for officers.
Kramer Triad suggested that we consider volunteer events to defray costs for the association. Planting of the flowers, mulching, and doing holiday decorations were mentioned examples. Common agreement that this is something we need to coordinate earlier in the year and it is late for 2009 action.
Need to contact Shelby Township to determine if all development requirements have been performed by Grand Sakwa. Mike Grobbel will follow up.
Next meeting scheduled for April 27 at 7:00 PM
Meeting adjourned at 7:50PM